Best Accounting Software for Small Business of 2025

By now, it should be clear that we are big fans of QuickBooks The Real Value of Accounting Services for Startups Online, and think that it is the best accounting software for VC backed startups. But, if want to consider other solutions, our team breaks down the alternatives. AI-driven solutions enable you to concentrate on expansion without being distracted by accounting hassles, regardless of your organisation’s size. The key to choosing the best SaaS accounting software in 2025 lies in understanding your unique needs. Regardless of where you stand, investing in the right tool today can save you time, money, and stress tomorrow.

• You’ll be ready to manage payroll, inventory, and larger budgets without hiccups.
• QuickBooks is designed with this path in mind, offering clean data exports and compatibility with most enterprise solutions.
• This will save you from major financial and legal headaches as you expand your customer base internationally.
• He specializes in conducting audits for diverse entities including banks, optimizing their core processes through cost management and budgeting.
• In addition to security audits, there is financial, security and data privacy compliance that SaaS startups must comply with.
• Its real-time collaboration features ensure you and your accountant are always on the same page, no matter where you are.
• NetSuite has modules or Suites that include finance and accounting, forecasting, and inventory management, OneWorld for global multi-entity businesses, and other functions.

Accounts payable (AP) automation and payment solutions

• If done wrong, it can cost businesses and might even disrupt their operations.
• The software is designed to be easy to use and affordable, making it an attractive option for businesses with limited resources.
• Your startup likely has many existing systems that you use to stay on top of your finances (a PEO, an invoicing platform, etc).
• When you’re considering a new tool to add to the stack, you want to prioritize trusted integrations.
• Shopify hasn’t always been the best platform to use for subscription-based models, but skio helps to change that.

Its subscription-based SaaS pricing model is determined by usage and allows an unlimited number of users without a per-user charge. Sage Intacct combines subscription management, revenue recognition, and SaaS metrics. To augment Sage Intacct, you can integrate Salesforce CRM for customer relationship management. SaaS businesses must find the best accounting software to handle their needs beyond financial reporting. Perhaps your business needs fully featured SaaS company automation software that handles recurring billing for usage, hybrid, or other complex billing models in the quote-to-cash cycle. A good SaaS program can manage customer churn and retention by offering systems that work together https://www.citybiz.co/article/785736/the-real-value-of-accounting-services-for-startups/ to balance both process and customer experience.

Quickbooks Online

The accounting needs of SaaS companies are unique given their subscription-based revenue model, recurring billing mechanisms, and, often, rapid scalability. As such, finding the right accounting software is paramount to ensure streamlined financial management. Wave is a good solution for early-stage SaaS startups, freelancers and solopreneurs in the SaaS space, or small SaaS businesses with straightforward accounting needs. Its zero-cost appeal and foundational accounting tools can be a boon for those just starting out and needing to minimize operational expenses. However, as the company scales, with more intricate financial requirements or a need for in-depth analytics, transitioning to a more robust software might be necessary. In summary, for SaaS businesses on extremely tight budgets yet wanting an efficient and reliable accounting tool should consider Wave.

Best Accounting Software for Small Businesses of January 2026

• You’ll be able to scale your business more quickly and spend less time battling spreadsheets if you have the right features and AI-driven capabilities.
• We have listed this software based on usability and satisfaction scores that include features, ease of use, customer support, ratings, and the number of reviews from SoftwareSuggest.
• Barbara is a financial writer for Tipalti and other successful B2B businesses, including SaaS and financial companies.
• These tend to cluster in specific industries – SaaS, crypto, eCommerce, biotech, hardware.
• Xero is an accounting system for small businesses, accountants, and bookkeepers.
• Once you’ve picked a software, you’ll often have to choose between a monthly or annual payment plan.
• Additionally, choosing a solution that offers scalability as your startup grows is vital for long-term cost efficiency and sustainability.

While some still find the overall package beneficial, others express concerns about its direction and responsiveness to user feedback. It is like having an extra pair of eyes that catches weird general ledger entries that I used to only find during the stressful month-end close. This gives you or your finance team a heads-up to fix costly errors before they snowball into something bigger. NetSuite users can create and approve sales orders, generate invoices and monitor weekly unbilled orders and average days-overdue trends from a unified dashboard.

• This will help you find a solution that fits your budget and, more importantly, your business strategy.
• Consolidating customer data into one actionable location is critical to streamlining business processes.
• Integrated accounting tools automate recurring billing, prorated adjustments, refunds, and discounts.
• Plus, we take on transaction liability and the responsibility of calculating, gathering, and remitting sales tax, VAT, and GST.
• You can also get Elite for $84/month ($56/month yearly) or Ultimate for $218/month ($145/month yearly).

Also, you need to factor in quarterly tax payments to avoid last-minute surprises. You can scan and organize receipts digitally using apps like Expensify or Shoeboxed. This system backups your important files, and you can easily access them anywhere. All aspects of FastSpring are available for one flat-rate price based on the volume of transactions you move through our platform.

To truly transform your financial operations, you need a thoughtful approach to implementation and adoption. Think of it like buying a professional-grade camera—you still need to learn the settings and practice your technique to capture amazing photos. By focusing on a smooth rollout, proper team training, and smart integrations, you can make sure your new software delivers the value you expect from day one. This isn’t just about flipping a switch; it’s about building a new, more efficient way of working. Taking these next steps seriously will be the difference between simply owning new software and actually getting a return on your investment. When evaluating tiers, look closely at the features included in each one.

The best tools make financial reporting, invoicing and compliance easier while giving you real-time insights into your cash flow and performance. It might not replace your small business accountant, but it will make tax season a whole lot easier. An accounting software for startups is a vital resource, providing entrepreneurs with the tools they need to streamline financial management and drive business growth. It helps manage cash flow, track expenses, and ensure long-term financial stability. Accounting software refers to digital tools designed to help startups organize and manage their finances, tracking revenue, expenses, bank activity, invoices, and other essential data. It replaces manual spreadsheets with structured systems, automations, and real-time reports.

Explore Orb’s billing platform for your SaaS company’s accounting needs

NetSuite is an ideal accounting program for startups that are doing business internationally thanks to its multi-currency support. Some other key benefits of NetSuite include advanced accounting features, including project management, inventory management and CRM. NetSuite is another solution that offers a variety of pricing tiers, allowing startups to start at a lower level and upgrade as their operations require more advanced accounting features. Accounting software or ERP systems are part of the solution, but they need a boost from integrated, add-on AP automation, mass payments software, and SaaS billing and metrics reporting software. With its advanced reporting capabilities, Synder allows SaaS businesses to generate accurate and customizable financial reports, such as P&L statements, balance sheets, and cash flow reports. These reports are not only compliant with accounting standards—they’re built to meet the unique needs of your business.

With Sage Intacct accounting, payroll, and HR tools, you can automate manual tasks and increase your productivity by 40% or more. Financial Cents is a cloud-based easy-to-use practice management software built specifically for accounting firms, helping streamline workflows, improve team collaboration, and automate client communications. Wave offers a clean, user-friendly interface ideal for basic bookkeeping. It provides essential features like invoicing, payment processing, and useful reporting tools. However, it might not be a good fit if you’re a company with complex accounting processes or if you’ve already used SaaS accounting software before due to its limited features as compared to the competitors. Zoho Books offers an all-in-one accounting solution with seamless integration across business functions.